18 years of experience

Forward thinking bookkeeper who act as internal auditors

6 sigma work application on all assignments

1 - SHARING DATA

Cloud data storage

Sharing data is key to the updating of Xero so we obviously use the most popular App (Because we like to make it easy for you).

All you have to do is upload your invoices and receipts to your personal Dropbox file and Abracadabra, bish bash bosh, it all comes together.

And because cyber safety is at the forefront of all we do, Dropbox comes with military-grade security so all your documents are perfectly safe and can only be seen by us or you. We use further encryption software to protect all filed beyond Dropbox security protocols.

We like to process the items personally and do not use data reading Apps as standard (although we will if you really want us to and ask nicely). We find this gives far more accurate results. As majestic as they seem, we haven’t found a computer yet that can understand your business as well as the owner or us as the bookkeeper.

 

2 - EASY EMAIL MONITORING

Monitoring an email

Another option instead of using cloud storage, we can monitor an email account (accounts@email) that you provide. We will then process this email account with all the receipts and invoices that are sent to it.

Bringing it all together

Now, a good magician never gives away their secrets, but we are always honest and transparent, so we think it best to let you know what we do with your information.

Once we have added the receipts and invoices, coded them correctly and added VAT if applicable, we use the bank feed function in Xero to make sure the latest bank transaction from your business bank account has been pulled into Xero, then reconcile these transactions against the receipts and invoices.

 

3 - TRACKING & MONITORING

Once the boring stuff is done (it’s boring to you but to us, it’s like being at a huge theme park), you will be able to see exactly who owes you (how cool is that?) and also, what you owe (not so cool but needs must!). It also shows an accurate, up to date cash position and the overall profitability of your business.

What happens then?

All of this allows you to see where you’re spending your money and what on. We can track project profitability or for example, site profitability if you have multiple sites.

Ultimately, by waving our wand, we put you in total control of your business.

Detailed summary of our process:

  1. Sign legal disclosure and letter of representation and engagement letter;
  2. Work platform finalised;
  3. Upload work files and optimise process;
  4. Finalise task checklist and data provided;
  5. Draft 1 working papers with queries;
  6. Final working paper with comprehensive notes for usability and understanding;
  7. Management letter to client for suggestions and findings.